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2 Executive Assistant jobs available:

EXECUTIVE ASSISTANT

St Tropez, France

Contract:
Full Time

Accommodation:
Small apartment, on-site

Salary:
£50,000 - £60,000 based on experience

Job Ref:
HU3741

Job Category:
Executive Assistant Jobs
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EXECUTIVE ASSISTANT – LIVE IN
St Tropez
Essential Requirements:  Previous Private House Experience, Good Technical Skills, Project Management, Social Media Savvy, Flexibility to Travel

A new and varied position for a private executive assistant to work for an entrepreneur based in St. Tropez.  This is a highly varied role that will require the candidate to be adaptable, highly resilient, and extremely organised.

Duties include:

Project management

Estate management

Staff recruitment and staff supervision

Website management

Social and digital media

SEO 

Inventory management

Diary and travel management

Research projects

General administration

Pluses:

Spanish speaking, linguistic skills

Basic legal training

Sales & Marketing background

Creative background and interest

Photography

Gardening

Fashion/current trends in fashion

Bookkeeping

Strong administration skills

Driver’s licence

Ability to travel

Computer skills and IT proficiency

This will be a 5-day working week, Monday-Friday generally from 9am-5pm with flexibility.   Accommodation provided, small apartment onsite.   Negotiable salary in the region of £50,000-£60,000 based on experience.  Immediate start.   (HU3741)

Senior Executive Assistant

Central London

Contract:
Full Time

Accommodation:
N/A

Salary:
Competitive Salary Based On Experience

Job Ref:
HU3253

Job Category:
Executive Assistant Jobs
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SENIOR EXECUTIVE ASSISTANT TO A UHNWI IN HIS BUSINESS AND PERSONAL LIFE
Central London
Position: Full time / Permanent
Essential requirements:

  • At least 6-10 years’ experience as an Executive Assistant to an UHNWI with domestic staff management
    • Longevity in an Executive Assistant role for more than five years
    • Worked in London in an EA role for greater than five years
  • Experience in managing and recruiting household teams of 25.
  • Strong understanding of the workings and costs of AV (Creston), HVAC, and CCTV systems with knowledge of the key suppliers in London
  • Experience in managing yachts and private jets
  • Experience in negotiating both personal and business bills/invoices
  • Very strong administrative and IT skills, including being competent with Excel, Word, and PowerPoint

Job Description

A Senior Executive Assistant is required to assist an Executive Chairman with his business and private households. A successful candidate is someone who can make the principal’s time more efficient and effective. 

The EA will be located in the Chairman’s family office and will report directly to the Principal.  

Business:

  • Day-to-day: Manage meetings, follow up with contacts, arrange business travel, follow up on items from meetings, organise documentation, ordering supplies, arranging calls and prepare materials for meeting
  • Acting as a point of contact for the principal
  • Undertake discrete small-scale projects as requested
  • Produce high quality documents including reports, correspondence, presentation materials, travel memos, and beyond
  • General office duties as needed
  • Protecting and managing principal’s time

Personal:

  • Managing multiple residences with an international household team
    • Dealing with changing staff arrangements
    • Interviewing and recruiting new staff
    • Ensuring homes are ready for principal’s arrival
    • Negotiating contractor and maintenance bills
    • Ordering supplies
  • Prepared to travel to residences when to deal with accounts, issues, and staff management
  • Negotiating insurance policies and maintenance contracts
  • Managing personal bills
  • Dealing with personal IT accounts and devices
  • Extensive global travel arrangements: updating logistics, creating itineraries, whilst being prepared for any last-minute amendments

Competencies:

  • High degree of professionalism, total discretion, diplomacy, highly competent, excellent time manager, resilient and a team player
  • Energetic and have a “can do” attitude to handle multiple assignments at the same time
  • Excellent communicator in written and verbal form
  • Being able to work autonomously with top line direction
  • You should be able to have a “sixth sense” of what is important
  • Excellent planning skills, being able to prioritise to achieve the right results and outcomes within tight deadlines
  • Work flexibly on occasion when required outside of normal working hours
  • Confident, personable and sense of humour
  • Ability to operate with a high level of confidentiality

A competitive salary, the potential for a discretionary bonus, a central London office location from which you will be based, 25 days holiday a year.

Our clients will only interview candidates who meet all the “Essential Requirements/Skills”.

(HU3523)