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Senior Executive Assistant

London

Contract:
Full Time

Accommodation:
N / A

Salary:
Negotiable

Job Ref:
HU3523

Job Category:
Executive Assistant Jobs
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Senior Executive Assistant to a UHNWI in his business and personal life.
London

A Senior Executive Assistant is required to assist an Executive Chairman with his business and private households.

  • At least 6-10 years’ experience as an Executive Assistant to an UHNWI with domestic staff management
    • Longevity in an Executive Assistant role for more than five years
    • Worked in London in an EA role for greater than five years
  • Experience in managing and recruiting household teams of 25.
  • Strong understanding of the workings and costs of AV (Creston), HVAC, and CCTV systems with knowledge of the key suppliers in London
  • Experience in managing yachts and private jets
  • Experience in negotiating both personal and business bills/invoices
  • Very strong administrative and IT skills, including being competent with Excel, Word, and PowerPoint

Business:

  • Day-to-day: Manage meetings, follow up with contacts, arrange business travel, follow up on items from meetings, organise documentation, ordering supplies, arranging calls and prepare materials for meeting
  • Acting as a point of contact for the principal
  • Undertake discrete small-scale projects as requested
  • Produce high quality documents including reports, correspondence, presentation materials, travel memos, and beyond
  • General office duties as needed
  • Protecting and managing principal’s time

Personal:

  • Managing multiple residences with an international household team
    • Dealing with changing staff arrangements
    • Interviewing and recruiting new staff
    • Ensuring homes are ready for principal’s arrival
    • Negotiating contractor and maintenance bills
    • Ordering supplies
  • Prepared to travel to residences when to deal with accounts, issues, and staff management
  • Negotiating insurance policies and maintenance contracts
  • Managing personal bills
  • Dealing with personal IT accounts and devices
  • Extensive global travel arrangements: updating logistics, creating itineraries, whilst being prepared for any last-minute amendments

Competencies:

  • High degree of professionalism, total discretion, diplomacy, highly competent, excellent time manager, resilient and a team player
  • Energetic and have a “can do” attitude to handle multiple assignments at the same time
  • Excellent communicator in written and verbal form
  • Being able to work autonomously with top line direction
  • You should be able to have a “sixth sense” of what is important
  • Excellent planning skills, being able to prioritise to achieve the right results and outcomes within tight deadlines
  • Work flexibly on occasion when required outside of normal working hours
  • Confident, personable and sense of humour
  • Ability to operate with a high level of confidentiality

A competitive salary, the potential for a discretionary bonus, a central London office location from which you will be based, 25 days holiday a year.

Our clients will only interview candidates who meet all the “Mandatory Qualifications/Skills”. (HU3523)