5 Personal Assistant jobs available:

Personal Assistant

A highly experienced Personal Assistant is required for a HNWI based in London. The role requires an excellent organiser with exceptional attention to detail. It is essential that you aim to be multiple steps ahead, as well as be able to handle multiple tasks simultaneously while remaining calm and in control in highly demanding situations. You must maintain security of highly confidential information discreetly and independently.

Duties will include managing UK and Paris properties, such as maintenance issues, repairs, shipping requests, outsourcing and delegating matters locally. Additional duties to include drafting letters, handling an international diary, travel arrangements, appointments, daily correspondence and meetings, managing personal affairs; such as insurance, art collection inventory, processing payments, etc.

Fluent English and French required. Arabic or Portuguese would be a big plus.

Driver not essential but would be preferred. Negotiable salary based on experience.  (HU3547) ON HOLD 

Travelling Personal Assistant
Fluent English and German, French a plus

A newly created position with a lovely long-term Hutchinson’s client.  Fluent English and German and ideally conversational French.  You will be based between Jeddah, London, Cannes, New York and on-board their private yacht.   Excellent accommodation is available within all the residences with super facilities and on-board the yacht.  You will be mainly working with the lady of the house, assisting her in all aspects, including organising appointments, making arrangements for events and parties, organising travel.  It is essential that you have excellent organisational skills and are flexible, adaptable, and self-sufficient.  Excellent computer skills required.  Previous private PA experience required essential. Longevity in previous roles, minimum of 5 years.   Negotiable salary based on experience.  (HU3542)  ON HOLD 

Nanny / Governess
Doha, Qatar
Fluent English and French Required

An experienced governess/nanny is required to work with three children, two girls ages 8 and 10 and one boy, who is 1 years old.   The children’s duties and requirements as well as timetables will differ thus there must be a good level of flexibility to assist with the range of needs.  

RESPONSIBILITIES

• Direct and supervise the children’s nannies on their daily duties and the children’s needs.
• Liaise with the children’s tutors and school staff to ensure the children’s progress is being fully tracked and work with tutors to identify children’s strengths and weaknesses and encourage them in the correct areas.
• Oversee and guide upcoming college preparation and applications.
• Ensure that the children’s timekeeping and timetables are all extremely organised, that they go to the correct subjects on time and that their extra-curricular activities and homework are well organised.
• Help the children with their homework which will include languages (French, English and others as directed by the Principal), Mathematics and other staple subjects (and as directed by the Principal).
• To make sure the children go to bed / wake up on time and that they have consistency and a good feeling of structure and security in their daily routine whilst being flexible.
• Manage the children’s health including attending doctor visits, dispensing medication, and keeping the medicines organised and well stocked.
• Liaise with security staff/ drivers and other relevant staff members when necessary, for example, children travel arrangements, to ensure all their needs are being met.
• When traveling with the children, you are required to travel with them and take care of their clothing, entertainment and organising their timetables etc. This will include some laundress duties and wardrobe organisation.
• When traveling, to prepare in advance cultural and entertainment activities in the relevant cities and destinations. To be resourceful and imaginative.
• Ensure the children are dressed appropriately / help them prepare for different and some special occasions.
• Be resourceful when keeping the children entertained, to be creative with games and entertainment.
• To encourage outdoor play and physical sport activities.
• To build on their baking and cooking skills.
• To positively encourage creativity, to think outside the norm, feed imagination.
• Be imaginative and creative. Take the children outdoors to play very regularly and take them swimming regularly. They enjoy doing art, science, and cooking amongst other activities.
• Travel may include staying on a boat for long periods of time which will require you to be strategic in keeping them creatively active / occupied and happy.
• Encourage responsible care for and play with their three Chihuahua dogs, including during travel at times. The governess shall take full responsibility of the Chihuahuas but with assistance in managing their daily needs.
• To ensure all stationary supplies as required by the children are checked, well stocked, in good order.
• Wardrobe management is required.
• Administrative duties and photo/data management is required.
• Order and purchase stationary supplies, educational games and activities, and other general supplies as needed, and maintain cash flow logs.
• Ensure the children’s dietary requirements are catered for / being adhered to. This will require liaising with catering staff and if required to cook for them/ provide them with nutritional meals.
• To be fully aware at all times of allergies or special requirements.

QUALITIES

• To be warm, open, emotive, and caring towards the children.
• Their well-being is the ultimate priority at all times.
• To be confident, calm, and clear thinking under pressure (ex. In medical emergency situations)
• To be imaginative, resourceful, playful, and creative.
• Well-organised and able to balance competing priorities
• An interest in and knowledge of safely doing arts and crafts, painting, cooking / baking and interesting, developmentally appropriate science experiments.
• To be interested in and encourage sporty, active, and outdoorsy pursuits.
• To lead by example, be a good role model for the children, set firm boundaries but be kind at the same time. This includes encouraging a strong work ethic and placing importance upon education and their progress.
• Be adaptable to different situations, places, and scenarios.
• Well-travelled and confident navigating a variety of locations with young children

Requirements:

• CRB / DBS checked
• Full clean driving licence
• First Aid knowledge/ training/ certificate
• Non-smoker
• Full medical review required
• High level of Education (experience in a children’s educational setting)
• Fluent French to assist with primary school French, liaise with French school, attend meetings
• Musical theory knowledge to assist with elementary piano practice
• Strong swimmer
• No motion sickness
• Comfortable dealing with children/ young adults of all age ranges from 1 to 20.
• Comfortable with handling Chihuahua dogs and Bengal cat.

Negotiable salary based on experience, shared accommodation included along with Medical insurance and one return flight home per year.   6-day working week with flexible hours.    (HU3617)

MOTHERS HELP/PERSONAL ASSISTANT/HOUSEHOLD ASSISTANT/CHILD LOVER
Middle East with worldwide travel

Our client requires a professional and proactive candidate to work in the capacity of all -round Mothers’ Help/Personal Assistant/General Household Assistant to assist her with a variety of tasks.   This is a busy household with six children, and while they do all have nannies employed, it is essential that you are child friendly and happy to assist with childcare in a “Guardian” type role when she is away.   This post will require a really kind and genuinely caring individual who loves children and who has a “can-do” attitude who is happy to assist wherever needed.  The duties for this position will range from administrative tasks as well as hands-on tasks, such as running errands and assisting the client in all walks of her daily life.  Based in Middle East and the candidate will be required to travel with the Client. Flexibility is essential as well as the ability to travel extensively.   Accommodation provided.  Excellent negotiable salary based on experience.   (HU3634)

Personal Assistant
Chigwell, Essex

We seek a highly professional and experienced Personal Assistant to work alongside, support and shadow the Estate/House Manager for a property based in Chigwell.  This is a full-time position that will require a candidate who is switched on, flexible and self-sufficient.  The role will include diary management, ensuring appointments are scheduled, ordering and provisioning, various administrative tasks including monitoring correspondence and inventory, ensuring tasks are completed on schedule, budgeting, etc.   It is essential that you are extremely organised with strong communication skills.  You should have the ability to multitask and prioritise duties.  You will be responsible for covering for the House Manager on their day off, thus previous private house experience is required.   5-day working week, with flexibility.   Good computer skills required.  Drivers licence essential.  The role will initially be working remotely, but will transition into an office based role within the property eventually.   Salary negotiable based on experience, circa £45,000-£50,000.   Previous private house experience essential. (HU3655)