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5 Personal Assistant jobs available:

HOUSEHOLD MANAGER / PERSONAL ASSISTANT (LIVE OUT)

County Dublin, Southern Ireland

Contract:
Full Time

Accommodation:
N / A

Salary:
Negotiable

Job Ref:
HU3356

Job Categories:
Household Manager Jobs, Personal Assistant Jobs
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HOUSEHOLD MANAGER / PERSONAL ASSISTANT (LIVE OUT)
County Dublin, Southern Ireland
Essential Requirements: Previous Private House Experience, Drivers Licence, Flexibility to travel

Long Term Hutchinson’s client is looking for a top-notch household manager and personal assistant. We require and energetic and proactive candidate for this position.

This is for a family with 3 grown-up children. The residence is approx.40 mins from Central Dublin in a beautiful location and there are other homes in South of France and 2 homes in the USA, so essential that you have freedom to travel as required.

You will need to be able to take on the total running of the main residence, (with travel to the overseas homes.) The main residence is however the priority and you will be managing all aspects of the household staff, dealing with rotas, inventory and stock control, undertaking household accounts and ensuring that the travelling Head Housekeeper is well prepared to go ahead of the family, to ensure that each home is prepared in readiness for their arrival. Each property is staffed; however, you will need to have a broad knowledge in all aspects of running HNW homes and undertake a range of personal assistant duties.

  • Responsible for household and project management in multiple locations across continents
  • Recruiting, training and supervision of the household employees, creating operation manuals
  • Research and negotiation with vendors, contractors, maintenance providers.
  • Creating database system for each property and extensive, detailed photographic inventories.
  • Diary, travel management and event planning.
  • Sourcing and setting up of residences for high end rentals.
  • You will undertake local shopping for the households, occasional driving for the general day to day running of the home(s) is essential.  
  • Ensuring the overall smooth running of a busy household on a daily basis, with responsibility for the training and supervision of domestic staff, including full-time Head Housekeeper and Housekeeper.
  • Ensuring food, groceries and medication levels in house are maintained, as per a detailed schedule/ inventory supply.
  • Running personal errands and shopping for the family, as requested.
  • Ordering household items, as required
  • Overseeing weekly flower orders.
  • Coordinating with external suppliers such as dry cleaning/ Linen ironing service, butcher and drinks.
  • Ensuring all aspects of the house are in order; arranging contractors to undertake household maintenance as necessary.
  • Coordinating travel arrangements and preparation for travel to other international properties.
  • Compilation of records, maintenance and updating of household manual and Inventories. 
  • Effectively managing household accounts. Credit card / Petty cash.

This is a relaxed household, but with very high standards and you will be required to ensure the Owner and family have any equipment they require at all times, and that it is ready for use. Ensure all Guests visiting have all of their requirements met. This includes informal Front of House duties, training of junior staff and fulfilling any ad hoc requests from the Owner, Family and Guests or Estate Manager.

Negotiable salary based on experience. LIVE OUT position. Strictly non-smoker with excellent references. Clean driving licence and flexibility to travel frequently. (HU3356)

PERSONAL ASSISTANT

(WORK FROM HOME)

Contract:
Full Time

Accommodation:
N /A

Salary:
Negotiable

Job Ref:
HU3484

Job Category:
Personal Assistant Jobs
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PERSONAL ASSISTANT
WORK FROM HOME
Essential Requirements: Fluent English, French. Previous private house experience, ability to work from home, strong organisational and communication skills, flexible to travel on occasion.

A professional and experienced Personal Assistant is required for a private family. Our client seeks a candidate with a “can-do” attitude, who is flexible, hardworking and energetic. You must be able to work from home and have the flexibility travel with the principal as and when.

Duties will include:

  • acting as a first point of contact: dealing with incoming emails and phone calls
  • managing extensive diaries, scheduling meetings and appointments, often controlling access to the manager/executive
  • making international travel arrangements including visa, transport and accommodation
  • facilitating events and conferences
  • reminding the manager/executive of important tasks and deadlines
  • typing, compiling and preparing reports, presentations and correspondence
  • managing expenses, databases and filing systems
  • implementing and maintaining procedures/administrative systems
  • liaising with staff, suppliers and clients.

It is essential that you have previous experience in a similar Personal Assistant role. Excellent computer skills along with strong organizational skills required. 5 day working week with flexibility. Fluent English and French essential. Russian and/or Italian would be a bonus. Negotiable salary. ASAP start. (HU3484)

PERSONAL ASSISTANT

London with Worldwide Travel

Contract:
Full Time

Accommodation:
Provided

Salary:
Negotiable

Job Ref:
HU3993

Job Categories:
Household Manager Jobs, Personal Assistant Jobs
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PERSONAL ASSISTANT
LONDON, W8 - WITH WORLDWIDE TRAVEL
Mandarin Chinese & Fluent English Speaker required.
Live in or Live Out
Essential Requirements: Mandarin and fluent English speaker. Previous private house experience working with International UHNW clients and a multilingual and multi-disciplinary team of staff. Flexibility to travel is essential, with strong administrative, communication and organisational skills.

An experienced and professional Personal Assistant / House Manager is required for a private client based in Kensington. Candidates must have previous private house, PA, or butler experience serving UHNWI. You should be a self-starter with strong administrative skills along with the ability to communicate effectively.
The role will require you to have the ability to prioritise tasks and work in a proactive manner.

Duties will include:

  • Acting as the first point of contact
  • Dealing with correspondence including emails, post and phone calls
  • Diary management
  • Organizing meetings and appointments
  • Booking and arranging International /European and local travel to include transport, accommodation, restaurants
  • Liaising with a full team of staff and delegating / sharing information to the team on behalf of the principal
  • Worldwide travel with the principal
  • Professional, capable of providing outstanding hands-on skills in the total oversight and running of the various residences (London and Paris) and travelling with the principal, to ensure that all needs are met and homes are run to the very highest standards
  • Responsible for personal F & B service on occasion at more remote locations
  • Planning and organizing of events and functions
  • Manage staffing and ensuring the general smooth running of the principals’ lifestyle.

Shared accommodation provided if required. Live-in, 6-day working week. Live-out, 5-day working week.
The ability to travel is essential. Negotiable salary based on experience. (HU3993)

PERSONAL ASSISTANT

Monaco

Contract:
Full Time

Accommodation:
N / A

Salary:
Negotiable

Job Ref:
HU4148

Job Category:
Personal Assistant Jobs
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PERSONAL ASSISTANT
MONACO
Essential Requirements: Fluent English, French, Russian, (Italian and German would be a bonus). Strong organisational and communication skills

A professional and experienced Personal Assistant is required for a private office based in Monaco. Our client seeks a candidate who is flexible, proactive and enthusiastic.

Duties will include:

  • Managing schedules, including scheduling appointments, meetings, and functions.
  • Handling correspondence, including drafting letters, emails, and other communication
  • Reviewing documents and coordinating appointments.
  • Providing administrative support
  • Assisting with the organization and coordination of events and receptions
  • Managing records and files, including maintaining databases and archives
  • Providing translation and interpretation services as needed
  • Assisting with the coordination of travel arrangements, including booking flights, hotels, and transportation.
  • Coordinating logistical support
  • Upholding confidentiality and discretion in handling sensitive information

It is essential that you have previous experience in a similar Personal Assistant role. Excellent computer skills along with strong organizational skills required. 5 day working week with flexibility. Fluent English, French, Russian, essential. Italian and German would be a bonus. Negotiable salary. ASAP start. (HU4148)

PERSONAL ASSISTANT/ EXECUTIVE ASSISTANT

London

Contract:
Full Time

Accommodation:
N / A

Salary:
Negotiable

Job Ref:
HU4135

Job Categories:
Executive Assistant Jobs, Personal Assistant Jobs
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PERSONAL ASSISTANT/EXECUTIVE ASSISTANT
LONDON
ESSENTIAL REQUIREMENTS: Previous private house experience, conversational Ukrainian or Russian, flexibility to travel as required, valid drivers’ license

A wonderful young family with a home in Notting Hill are seeking an experienced PA/EA with management abilities. Candidates must have a minimum of five years of experience as forward-thinking private PA/EA working for a fast-paced UHNW or VIP family.

We are seeking someone with longevity in prior positions, good knowledge of London ideally, and experience in coordinating multiple agendas and activities. Candidates must have the ability to create detailed itineraries, think outside the box, and have a 24/7 mindset. This is a wonderful family who appreciate hard work and are seeking a candidate who is looking for a long-term commitment.

Candidates should have an established network in the London area and must be resourceful. Lifestyle management is a big portion of this role; must be flexible in terms of your working schedule.

The expectations of the personal assistant include:

  • Running errands
  • Travel as companion with the principal
  • Sit in on meetings and take clear and concise notes.
  • Tracking and receiving deliveries between multiple households
  • Managing multiple calendars, meetings, and appointment reminders for the principal and her family and guests
  • Ordering lunch/dinner/invites & RSVPs, coordination of planes, domestic staff with clear communication with corporate offices globally
  • Detailed itineraries, and travel logistics, including booking flights, charters, restaurant reservations, and domestic and international travel
  • Ensuring secondary residences and vacation homes are prepared for the principal's arrival and updating all staff of preference changes
  • Supporting personal shopping, gifting, tracking of RSVP's, packing, and unpacking for travel, management of all passports/visas for the principal and their direct family 
  • Correspondence on behalf of the principal with contractors, staff, business associates, etc. 

We seek a candidate who is highly tech-savvy with strong attention to detail. This is a fast-paced role that will require you to work proactively and effectively. Strong communication skills along with flexibility are essential. Top negotiable salary based on experience. (HU4135)