Senior Executive Assistant

Senior Executive Assistant to a UHNWI in his business and personal life.
London

A Senior Executive Assistant is required to assist an Executive Chairman with his business and private households.

• At least 6-10 years’ experience as an Executive Assistant to an UHNWI with domestic staff management
  • Longevity in an Executive Assistant role for more than five years
  • Worked in London in an EA role for greater than five years
• Experience in managing and recruiting household teams of 25.
• Strong understanding of the workings and costs of AV (Creston), HVAC, and CCTV systems with knowledge of the key suppliers in London
• Experience in managing yachts and private jets
• Experience in negotiating both personal and business bills/invoices
• Very strong administrative and IT skills, including being competent with Excel, Word, and PowerPoint

Business:

• Day-to-day: Manage meetings, follow up with contacts, arrange business travel, follow up on items from meetings, organise documentation, ordering supplies, arranging calls and prepare materials for meeting
• Acting as a point of contact for the principal
• Undertake discrete small-scale projects as requested
• Produce high quality documents including reports, correspondence, presentation materials, travel memos, and beyond
• General office duties as needed
• Protecting and managing principal’s time

Personal:

• Managing multiple residences with an international household team
  • Dealing with changing staff arrangements
  • Interviewing and recruiting new staff
  • Ensuring homes are ready for principal’s arrival
  • Negotiating contractor and maintenance bills
  • Ordering supplies
• Prepared to travel to residences when to deal with accounts, issues, and staff management
• Negotiating insurance policies and maintenance contracts
• Managing personal bills
• Dealing with personal IT accounts and devices
• Extensive global travel arrangements: updating logistics, creating itineraries, whilst being prepared for any last-minute amendments

Competencies:

• High degree of professionalism, total discretion, diplomacy, highly competent, excellent time manager, resilient and a team player
• Energetic and have a “can do” attitude to handle multiple assignments at the same time
• Excellent communicator in written and verbal form
• Being able to work autonomously with top line direction
• You should be able to have a “sixth sense” of what is important
• Excellent planning skills, being able to prioritise to achieve the right results and outcomes within tight deadlines
• Work flexibly on occasion when required outside of normal working hours
• Confident, personable and sense of humour
• Ability to operate with a high level of confidentiality

A competitive salary, the potential for a discretionary bonus, a central London office location from which you will be based, 25 days holiday a year.

Our clients will only interview candidates who meet all the “Mandatory Qualifications/Skills”. (HU3523)