PLACED ASSISTANT DIRECTOR FOR FAMILY OFFICE

ASSISTANT DIRECTOR FOR FAMILY OFFICE
MONACO
Essential Requirements: Private family office experience, excellent verbal and written skills. Fluent in English with conversational French.

An experienced Assistant Director is required for a Family Office based in Monaco. Your primary responsibility will be to provide general administrative support to the Director, ensuring the smooth execution of the family’s private projects. Additionally, you will be responsible for handling administrative duties related to properties located in Monaco, London and Switzerland.

The ideal candidate is an individual who can effectively manage multiple tasks and possesses a strong sense of priorities. You should be capable of adapting to changing assignments and managing your time efficiently. Excellent verbal and written communication skills, strong organizational abilities, and the ability to handle confidential matters with discretion are important for this position.

Additionally, proficiency in IT skills, particularly in the use of spreadsheets (preferably Google Sheets) is essential.

The Key Responsibilities are:

HR

• Oversee the HR function within the Family Office
• Manage the recruitment process for household staff including permanent and/or temporary positions including interviewing the candidates.
• Collaborate with the yacht Captain, if required, for the recruitment of crew
• Provide necessary information to the accountant for monthly payroll preparation, payment of salaries and further dispatch of the pay slips to the employees.

Household Financial Management

• Compile, forecast and monitor household budget.
• Assist with general bookkeeping, including compiling receipts and spreadsheet entries, reconciling bank statements, payment of staff and property expenses.
• Monitor credit card and cash balances, reporting discrepancies to the Director and liaise with third parties, such as banks and accountants, as necessary.

Property Administration:

• Monitor insurance policies are updated and utilities are duly paid
• Handle landlord relations, and leases-related paperwork
• Dealing with service providers (deliveries, car service)
• Handling regular post in Monaco, including collection from concierge, processing, and dispatching

You will liaise with the Principal's Personal Assistant regarding family travel and calendar to coordinate staff travel between residences. Previous administrative experience, preferably in a small Family Office serving a High Net Worth Individual (HNWI) or as a Personal Assistant (PA) to a HNWI. Fluent in English with conversational French. Remote working however you must be based in the South of France as you will be required to attend occasional meetings in Monaco or other European locations. Negotiable salary based on experience, immediate start. (HU4057)