9 Personal Assistant jobs placed:

ASSISTANT DIRECTOR FOR FAMILY OFFICE
MONACO
Essential Requirements: Private family office experience, excellent verbal and written skills. Fluent in English with conversational French.

An experienced Assistant Director is required for a Family Office based in Monaco. Your primary responsibility will be to provide general administrative support to the Director, ensuring the smooth execution of the family’s private projects. Additionally, you will be responsible for handling administrative duties related to properties located in Monaco, London and Switzerland.

The ideal candidate is an individual who can effectively manage multiple tasks and possesses a strong sense of priorities. You should be capable of adapting to changing assignments and managing your time efficiently. Excellent verbal and written communication skills, strong organizational abilities, and the ability to handle confidential matters with discretion are important for this position.

Additionally, proficiency in IT skills, particularly in the use of spreadsheets (preferably Google Sheets) is essential.

The Key Responsibilities are:

HR

• Oversee the HR function within the Family Office
• Manage the recruitment process for household staff including permanent and/or temporary positions including interviewing the candidates.
• Collaborate with the yacht Captain, if required, for the recruitment of crew
• Provide necessary information to the accountant for monthly payroll preparation, payment of salaries and further dispatch of the pay slips to the employees.

Household Financial Management

• Compile, forecast and monitor household budget.
• Assist with general bookkeeping, including compiling receipts and spreadsheet entries, reconciling bank statements, payment of staff and property expenses.
• Monitor credit card and cash balances, reporting discrepancies to the Director and liaise with third parties, such as banks and accountants, as necessary.

Property Administration:

• Monitor insurance policies are updated and utilities are duly paid
• Handle landlord relations, and leases-related paperwork
• Dealing with service providers (deliveries, car service)
• Handling regular post in Monaco, including collection from concierge, processing, and dispatching

You will liaise with the Principal's Personal Assistant regarding family travel and calendar to coordinate staff travel between residences. Previous administrative experience, preferably in a small Family Office serving a High Net Worth Individual (HNWI) or as a Personal Assistant (PA) to a HNWI. Fluent in English with conversational French. Remote working however you must be based in the South of France as you will be required to attend occasional meetings in Monaco or other European locations. Negotiable salary based on experience, immediate start. (HU4057)

PERSONAL ASSISTANT / HOUSE MANAGER
LONDON WITH WORLDWIDE TRAVEL
Essential Requirements: Previous private house experience, flexibility to travel, strong administrative, communication and organisational skills. Chinese speaker would be a bonus.

An experienced and professional Personal Assistant / House Manager is required for a private client based in Kensington. Candidates must have previous private house, PA, or butler experience serving UHNWI.  You should be a self-starter with strong administrative skills along with the ability to communicate effectively.  

The role will require you to have the ability to prioritise tasks and work in a proactive manner.

Duties will include:

• Acting as the first point of contact
• Dealing with correspondence including emails, post and phone calls
• Diary management
• Organizing meetings and appointments
• Booking and arranging travel to include transport, accommodation, restaurants
• Liaising with a full team of staff and delegating / sharing information to the team on behalf of the principal
• Worldwide travel with the principal
• Professional, capable of providing outstanding hands-on skills in the total oversight and running of the various residences (London and Paris) and travelling with the principal, to ensure that all needs are met and homes are run to the very highest standards
• Responsible for personal F & B service on occasion at more remote locations
• Planning and organizing of events and functions
• Manage staffing and ensuring the general smooth running of the principals’ lifestyle.

Accommodation provided, if required. Live-in, 6-day working week. Live-out, 5-day working week. The ability to travel is essential.   Negotiable salary based on experience. (HU3993)

Looking for a highly organised candidate to work closely with Madame. 

The job is based in Qatar but will include international travel, including frequent visits to London.

Responsibilities:

• Front of House service, meeting and greeting guests
• Accompanying the principal when requested
• Managing a VIP wardrobe and setting up a digital wardrobe inventory
• Maintaining household inventory, exhaustive, up-to-date inventories of goods. 
• Accompanying the family to different countries (when requested)
• Keeping good order for the dressing table, stock and supply of cosmetics and toiletries
• Serving principal, running errands 
• Set-up of residences and/or hotels to principal’s needs
• Professional packing and unpacking, coordination of luggage
• Organizing the day for the principals and coordinating with external and internal departments

Requirements:

• A keen eye for detail and a good capacity to adapt to any request or situation.
• You will be working with a team of staff and looking after family members and VIP guests so you must be competent in your skills and willing to learn new ones to meet the family’s requirements.
• You must be happy and available to travel with the family when requested.
• Able to work alone without supervision and plan for the coming days
• Tech Savvy - good knowledge of using iPhones, iPads, MacBook’s is a MUST. 

Start Date:  ASAP but willing to wait for the right candidate. 

Salary: Negotiable 

Accommodation: Own bedroom with en-suite, the client will consider live-out option after a 6months probation trail period.

Hours & Days: 12 hours day and one day a week off.

Top Tax-Free Salary.  

Long Term Hutchinson’s client with a very high tech, large SMART, modern apartment. The owner travels a lot and it is therefore essential that the applicant is capable of maintaining the home to very high standards, be self-sufficient and pro-active in dealing with contractors and deliveries etc.

A full time Household Manager and a Daily Housekeeper is also employed who has been with the family for years and also a Cook. 

Duties will include care of cars, cleaning the patios and care of the roof garden.  a good DIY person, who can replace light bulbs, clean the inside of the floor to ceiling windows, deal with heavier housework, knowing when to call in a contractor.  Usually working weekends when the client is in residence and then all weekends free when she is away, which is 4-6 months each year.

The working hours will be approx. 9-6pm unless a dinner party is planned, when you would be expected to assist.  Top negotiable salary for the right person –live out or live in with shared use of self-contained apartment in the same block as the clients’ is available.    Driver with clean UK license essential. Excellent, verifiable references required.  ASAP start.

THE POSITION: SOUTH AFRICA – NOORDHOEK

An experienced and professional Butler has been placed with a private client based in Noordhoek, South Africa.

The client and candidate are looking forward to working together, a top salary was achieved.

THE POSITION:  

An experienced and professional Personal Assistant has been placed with a private client based in Knightsbridge.   

The candidate will have a varied role and is very much looking forward to the position. 

A top salary was achieved.    

THE POSITION:

A highly experienced Executive Assistant has been successfully placed in a new role based in the City of London.

The candidate will be working alongside a team of staff to ensure the smooth day to day operations of the Company.

Both the candidate and client are looking forward to working together.   

THE POSITION

Hutchinsons has placed an experienced personal assistant with a HNWI based in London. 

The personal assistant will be required to provide daily support in a varied capacity.  

Both the candidate and client are looking forward to working together.  

A top salary was achieved.   

THE POSITION

Hutchinsons successfully placed an experienced lady's maid with our client in London.

The candidate is required to manage an extensive wardrobe as well as act in the role of personal assistant.

A competitive salary was achieved.