SENIOR EXECUTIVE ASSISTANT

LONDON

Job Reference: HU3523

Salary: £80-120K depending on experience

About the role: Top calibre candidate required to assist an Executive Chairman with his business and global private households.  The successful candidate is someone who can make the principal’s time more efficient and effective. 

Reporting directly to the principal and based full time in the London office with occasional travel.  

Candidates must have:

·       At least 5 years’ experience as an Executive Assistant to an UHNWI

·       Longevity in an Executive Assistant role for at least four years

·       Experience in managing and recruiting household teams

·       Experience in negotiating both personal and business bills/invoices

·       Strong administrative, finance and IT skills - advanced in Excel 

Business:

·       Day-to-day: Manage meetings, follow up with contacts, arrange business travel, follow up on items from meetings, organize documentation, ordering supplies, arranging calls and prepare materials for meetings

·       Acting as a point of contact for the principal

·       Undertake discrete small-scale projects as requested

·       Produce high quality documents including reports, correspondence, presentation materials, travel memos, and beyond

·       General office duties as needed

·       Protecting and managing the principal’s time 

Personal:

·       Managing multiple residences with an international household team

·       Dealing with changing staff arrangements

·       Interviewing and recruiting new staff

·       Ensuring homes are ready for principal’s arrival

·       Negotiating contractor and maintenance bills

·       Ordering supplies

·       Prepared to travel to residences to deal with accounts, issues, and staff management

·       Negotiating insurance policies and maintenance contracts

·       Managing personal bills

·       Dealing with personal IT accounts and devices

·       Extensive global travel arrangements: updating logistics, creating itineraries, whilst being prepared for any last-minute amendments 

Competencies:

·       High degree of professionalism, total discretion, diplomacy, highly competent, excellent time manager, resilient and a team player

·       Energetic and have a “can do” attitude to handle multiple assignments at the same time

·       Excellent communicator in written and verbal form

·       Being able to work autonomously with top line direction

·       You should be able to have a “sixth sense” of what is important

·       Excellent planning skills, being able to prioritise to achieve the right results and outcomes within tight deadlines

·       Confident, personable and sense of humour

·       Ability to operate with a high level of confidentiality 

Salary £80-120K depending on experience, the potential for a discretionary bonus, a central London office location from which you will be based, 28 days holiday a year. Our clients will only interview candidates who meet all the above criteria. (HU3523)