PRIVATE EXECUTIVE/PERSONAL ASSISTANT – REMOTE & OFFICE WORKIING

BELGRAVIA, LONDON

Job Reference: HU4472

Salary: circa £80k depending on experience

Essential Requirements: Previous experience working in a private household, private office, organised, discreet, wardrobe management experience, strong IT skills.

An exceptional opportunity has arisen for an experienced, highly capable Executive & Personal Assistant to provide comprehensive support to an UHNW private principal with a diverse portfolio of interests.

This is a multifaceted position combining high-level executive assistance with private PA and lifestyle management responsibilities. The successful candidate will become a trusted right hand to the principal, providing a seamless and highly professional service across all aspects of their professional and private life.

The role requires an individual who is exceptionally organised, discreet and naturally proactive. The principal is seeking someone who can operate with a high degree of autonomy, anticipate requirements, exercise sound judgement and take complete ownership of responsibilities without the need for constant direction.

Key Responsibilities:

Executive & Private Office Support

• Provide comprehensive executive and personal support to the Principal, managing complex and evolving professional and personal diaries across multiple

business interests and commitments.

• Coordinate meetings, appointments, board engagements, correspondence, briefing materials, presentations and professional documentation.

• Manage competing priorities, proactively resolve scheduling conflicts and ensure seamless coordination of commitments.

• Liaise professionally with senior executives, business associates, trustees, institutions and external stakeholders.

• Oversee communications, expenses, invoices, payments and general administrative requirements.

Personal & Family Assistance

• Provide seamless day-to-day personal assistance, managing family calendars, appointments, social engagements and private commitments.

• Coordinate personal arrangements, restaurant reservations, celebrations, family occasions and lifestyle requirements.

• Work closely with the Principal’s husband’s Personal Assistant to ensure effective coordination of both Principals’ diaries, travel and shared family commitments.

• Maintain clear communication across the private office and household teams, ensuring priorities are managed and appropriately escalated.

International Travel & Logistics

• Plan and coordinate complex domestic and international travel for the Principal and family, including flights, accommodation, transfers and detailed itineraries.

• Ensure all travel arrangements, documentation and special requirements are meticulously organised.

• Coordinate travel logistics, packing and wardrobe preparations, providing occasional out-of-hours support when required.

Household & Staff Management

• Oversee the day-to-day coordination of household staff, including nannies and housekeepers, managing schedules, rotas, holidays and cover arrangements.

• Act as the principal point of contact between the Principal and household team.

• Coordinate contractors, suppliers, maintenance providers and household projects across multiple residences.

• Oversee property maintenance, improvements, house moves and general household operations, ensuring consistently high standards.

Wardrobe, Wine & Lifestyle Management

• Oversee the organisation and maintenance of the Principal’s wardrobe across residences, including seasonal changes, alterations, garment care and

travel preparations.

• Coordinate wardrobe purchases and ensure clothing and accessories are appropriately maintained and prepared for engagements and travel.

• Manage wine cellar inventories, purchases, stock levels, storage and replenishment, liaising with specialist merchants and suppliers.

• Coordinate wine selections for private dining, entertaining and special occasions.

Events, Entertaining & Lifestyle Coordination

• Organise and coordinate private dinners, social engagements, family celebrations and events.

• Manage venues, catering, guest lists, invitations, suppliers and associated logistics.

• Liaise with restaurants, private members’ clubs, cultural institutions and event providers.

Administration, Organisation & Confidentiality

• Maintain accurate records, contact databases, filing systems and confidential documentation.

• Exercise sound judgement, discretion and initiative, knowing when to act independently and when to seek approval.

• Maintain absolute confidentiality across all personal, family, financial and business matters.

The ideal candidate will be an accomplished Executive & Personal Assistant with previous experience supporting an UHNW individual, family or senior principal within a private office. This is a full-time position, working Monday to Friday, with core working hours agreed at the outset.

The role offers a predominantly home-based working arrangement, with attendance at the principal’s Belgravia residence once a week. Additional attendance will occasionally be required for meetings, household matters and events. Candidates must be flexible to working on occasional evenings and weekends. Salary circa £80k depending on experience. (HU4472)